Administrative / Clerical Assistant

Orange, CA

Full Time

Mid Level

Job Title:	Administrative Assistant
Department:	QUALITY
Reports To:	QUALITY MANAGER
FLSA Status:	FULL TIME HOURLY $23-$28 hour

Position Summary: The Quality Administrative / Clerical Assistant provides clerical and administrative support to the Quality Department in an Aerospace & Defense manufacturing environment. This role supports document organization, record maintenance, data entry, and general office coordination to help ensure quality records are accurate, complete, and compliant with internal procedures and regulatory requirements. The position requires strong attention to detail, confidentiality, and the ability to follow established processes.

Essential Duties and Responsibilities:

Perform routine clerical duties including filing, scanning, copying, and document organization
Maintain electronic and hard-copy quality records in accordance with company procedures
Assist Quality personnel with administrative tasks such as scheduling meetings and preparing documents
Answer and route departmental communications (email, phone, internal requests)

Quality Records & Data Entry

Enter inspection results, certifications, and quality data into ERP or quality systems
Track and organize quality documentation such as inspection reports, certifications, and nonconformance records
Assist in compiling documentation packages for audits, customer requests, and shipments

Audit & Compliance Support

Help prepare documentation for internal and external audits
Maintain logs, trackers, and spreadsheets for quality activities and metrics
Ensure records are properly labeled, dated, and stored per retention requirements

Coordination & Support

Coordinate document requests between Quality, Manufacturing, Engineering, and Supply Chain
Support training record maintenance and certification tracking
Assist with onboarding paperwork for Quality department personnel

Confidentiality & Compliance

Handle sensitive, proprietary, and export-controlled information in compliance with ITAR/EAR and company policies
Follow all quality procedures, safety policies, and ethical standards

Qualifications:
High school diploma or equivalent
1–3 years of clerical or administrative experience, preferably in manufacturing or a regulated environment
Basic proficiency with Microsoft Office (Word, Excel, Outlook)
Strong organizational skills and attention to detail
Ability to follow written procedures and work independently
Must be able to sit or stand for up to 8 hours per day.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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APM Manufacturing

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Administrative / Clerical Assistant

Quality Records & Data Entry

Audit & Compliance Support

Coordination & Support

Confidentiality & Compliance

Must be able to sit or stand for up to 8 hours per day.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Apply for this position

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Administrative / Clerical Assistant

Quality Records & Data Entry

Audit & Compliance Support

Coordination & Support

Confidentiality & Compliance

Must be able to sit or stand for up to 8 hours per day.The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Apply for this position

Must be able to sit or stand for up to 8 hours per day.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.